Cash register counting

The most important functionality within Kassatellen.nl is the actual counting of the cash register or the preparation of the cash flow at the end of a service/working day.

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Select the date that you want to enter the cash statement. Already entered days can be recognized by the green marking around the date.

Starting cash

At the beginning of the day you start counting the amount of cash you want to start your day with/ The starting cash is the amount you have in your cash register before you start your working day. Do you want your starting cash to be the same amount as the closing cash the day before? If that is the case, go to Settings > Set up cash register > General. There you can indicate that the systems should use the closing cash of the day before as the starting cash for today.

In 'Added to cash' you can enter funds that you may have added at the beginning or during the day. For example, coins rolls.

Turnover

You can read the turnover from the Z-reports that you can print out from your cash register system. If desired, you can categorize your turnover in different groups for a better overview of your turnover. This way you can print detailed reports and you can also send the turnover per category to your accounting package. 

You can also keep track of what your personnel is using or, for example, what you are giving away for free by categorizing it. This is really useful when you link Kassatellen.nl to your accounting package. If this is the case, the system will make a direct correction on your purchase category and you can see clearly what you have given away or what you have used yourself.

Payment methods

You can check the revenue you get from card and credit card fro your pin-terminal. Attention: it is really important that you get this information from your pin-terminal and not from your cash register system. The pin-terminal will show you the actual amount of that day without any mistakes.

If you have guests that are eating/drinking on account and if that account is still not paid at the end of the day, you have to fill that in at 'On account'. Pay attention to it that when your customer pays the bill on a later date, that you have to correct the payment and change it to 'Paid' otherwise it will always show it on the 'On account' section. You can do this by entering the amount as a negative payment at 'On account'.

At 'Cash in cash book' you fill in the amount you actually have in your cash register at the end of the day. This way the system can calculate if you have a difference or not. After you have filled in this section,  it will show if there is a difference at the section 'Cash book difference'.

Have you taken money from the cash register during the day to do, for example, your daily grocery shopping? Fill the amount used at 'Paid from cash register'. 

Rounding

Is the cash difference the same as you had in mind? In that case you do not have to do anything, but if that is not the case you have to check what causes the difference. First thing to check is if you split the tip from the total amount. As you already know, you have to split the tip because you do not enter that in the cash book. If there are any special circumstances which may have caused the cash difference, you can put that as a note in the comments section. Do you have a lot of extra in your cash register and do you want to deposit a x amount of it to your bank or put it in your safe? Do not forget to fill that in the 'Deposited' section.